PostOffice is a versatile, web-based IMAP email program that allows you to read, sort, compose, send, and delete email, all through your web browser. The PostOffice can be used by any or all of the email accounts on your virtual server. PostOffice uses the IMP software developed by horde.org (For more information, please visit http://www.horde.org/imp/about/). Compaq laptop batteries

To access your PostOffice mailbox, point your browser to the following URL, where domain.com is the actual domain name of your virtual server:

http://mail.domain.com/postoffice/

The following Login screen welcomes you to the PostOffice program:

Enter your Username and Password to login to the PostOffice. Then, click the log in button. When you log into PostOffice, you are taken directly to the Inbox. The below figure demonstrates a sample Inbox that contains two new messages:

From the Inbox, you can read, reply to and delete email, or move it to a different folder.

The PostOffice web interface includes a menu on the left panel of each page, as shown below. The PostOffice menu includes the following links:

Folder list. The folder list [INBOX] is a dropdown menu of all the mail folders to which you are currently subscribed. You can switch to a subscribed folder by selecting the name of the folder from the dropdown menu.

Check Inbox. The Check Inbox link takes you directly to the inbox, and triggers the PostOffice to send and receive messages.

Compose. The Compose feature allows you to compose and send email messages, and includes the ability to attach files.

Contacts. The Contacts feature allows you to create and maintain an online address book of personal contacts.

Folders. The Folders feature allows you to create, rename, and delete mail folders.

Preferences. The Preferences feature allows you to edit the signature, full name, and "From" line that appears in messages you send. You can also change your preferred language.

Logout. The Logout link logs you out of the PostOffice program.

The following sections explain in greater detail features that are available through the PostOffice program.

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Managing Your PostOffice Email Messages

You can read an email message by clicking on the Subject link associated with the message, or reply to the sender by clicking the From link.

Incoming messages display the following properties:

Date | From | Subject | Size

To view a message, click the Subject link for the email message from within your Inbox or another subscribed folder. Once you open a message, you can reply directly to the sender, forward it to another recipient, or delete the message from your mailbox.

Composing Email Messages

To compose a new message, either click the Compose link from the PostOffice menu, or reply directly to a message in your mail folders by clicking on the email address of the sender.

When you create or reply to a message, a new browser window opens and displays the form for composing a message (see below figure for an example of a composed message).

An email message consists of several headers, followed by the message body. The following header fields are required to successfully send an email message:

From – Displays to the recipient who the message is coming from. You can edit the From header by clicking the Preferences link from the PostOffice menu.  

To – The address or addresses you wish to send the email to. If you clicked on an email address, that address automatically appears in the To header of the email message.

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In addition to the required From and To headers, you can also fill out the following optional fields for your email message:

• Cc (Carbon copy) – Any additional email address or addresses to which you wish to send a copy of the message. The Cc field is often used to indicate to the recipient that you do not expect a direct response.

• Bcc (Blind carbon copy) – Bcc is the same as Cc, except that the recipient's address does not display in the To header of the message. The Bcc field is often used to confidentially include a recipient into an email discussion.

• Subject – Although the Subject is optional, it is good practice to always include a subject with your email message. A subject makes it easy to locate a message at a later time.

• Attachment – If you know the location of a file on your computer that you wish to attach to the message, type the path into the Attachment field. Otherwise, click Browse to search your computer's folders for the file. Once you locate the file, click Attach to include it in your email message.

Finally, you can write and send your message, or cancel the message to close the window.

Moving and Copying Email Messages

To move or copy a message to another folder, select the destination folder from the drop-down box labeled "Selected mail to:" and click either Move or Copy. You can only move or copy a message into an existing folder; you can create new folders by clicking on the Folders link on the left menu, as explained in the Managing Folders section of this guide.

Deleting Email Messages

To delete a message, check the box to the left of the message and then click Delete. A garbage can icon appears, showing that the message is marked for deletion. The message will not be permanently deleted until you click the Empty trash link.

Managing Your PostOffice Contact List

To manage your contacts, click the Contacts link from the PostOffice menu. A form appears, as shown in the below figure, which allows you to perform the following actions:

• Add, modify, or remove a contact from your Contact List
  
  

• Select and Insert a contact into the To, Cc, or Bcc field of an email message

Adding Email Contacts

To create a new email contact, follow the steps below:

1. Click the Contacts link from within PostOffice. The Contacts form appears.

2. Fill in the following information for the contact you wish to add:

Address. Type a valid email address for the contact.
Nickname. Type a unique name for the contact. The nickname can be entered into the To header of your message as a shortcut to the full email address.
Fullname. Type the full name of the email contact. The full name will display in the To header of a message the contact receives from you.

3. Select Add Contact from the dropdown menu and click Submit.

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Modifying Email Contacts

To update an existing email contact, follow the steps below:

1. Click the Contacts link from within PostOffice. The Contacts form appears.

2. Choose the name of the contact from the dropdown list and click Select.

3. Make the desired changes to the address, nickname, and/or full name of the email contact.

4. Select Add Contact from the dropdown menu and click Submit.

Adding a Contact to an Email Message

When sending an email message, you can enter the Nickname of an email contact into the To field of your message, or click the Contacts link within the message to select an entry from your contact list. You can then choose to insert the email contact into the To, Cc, or Bcc field of the email message by clicking the appropriate Insert into… button.

Setting Your PostOffice Preferences

To customize your PostOffice settings, click the Preferences link from the PostOffice menu. A form for updating your preferences appears, as shown in the below figure. From this page, you can perform the following actions:

• Edit the default signature, full name, and From header that you wish to display in the email messages you send through PostOffice.